Our Services
Campus Document Systems operates three distinct, but integrated service lines:
University Copy Center: Full-service retail copy/print centers including complete pack and ship capabilities
University Copy Center can implement a full central reprographics department at your institution. This facility can save your school from large capital investments in equipment while providing state-of-the-art documents and saving you money. University Copy Center utilizes a web based job management and file transfer system that allows professors and administrators to send projects electronically from their desktops. Through our network of local printers, University Copy Center can take on any off-set print job. Nothing is too large, or complex. For a full list of our copy center capabilities, please see the services page under any of our campus sub pages.
University Copy Center’s have full pack and ship capabilities. We operate as an authorized shipper with The United States Postal Services (USPS), DHL and FedEx, offering customers different service choices to maximize value and savings. All locations carry a variety of packing materials to ensure safe, secure travel.
Facilities Management: Management of high-volume and local print and copy devices including the development of a total printing strategy
University Copy Center is experienced in the complexities of copiers and printers and their relationships to overall workflow. We can "right size" your fleet, obtain the best leasing and operational agreements, and manage the operation and maintenance of your fleet while maintaining a very competitive cost structure with your current patchwork fleet of copiers.
Our passion is printer and copier management, so yours doesn’t have to be. University Copy Center’s facilities management service focuses on delivering cost savings and improving customer service.
The program basics:
- Development and management of a document management strategy
- Procurement of copiers and printers that fit into a strategy
- Maintenance and upkeep of copiers and printers - includes checking on and refilling toner, paper, and insuring functionality twice a day
- Continued right-sizing of fleet and number of copies purchased in maintenance program
- Training and Educating users on device capabilities
- One central vender to deal with
- Implementation process determined by client – evolution vs. revolution.
We work hard to make your lives easier and allow more time to focus on your core business. Below are the key elements of our facilities management program:
Convenience: Deal with only ONE company for all your document management needs.
One phone number – One contact – One Bill
Annual instead of monthly payment programs
Higher education institution’s copy and print volume generally has very high peaks and very low valleys. Volume is generally purchased to accommodate the highest production months to ensure no overage charges. In turn, during the low volume months, institutions are essentially paying for copies and prints they are not using.
By reconciling on an annual basis, University Copy Center can help colleges and universities find a volume number that fits their actual output.
Cost-Savings: Our program answers the questions: ‘What do you have?’ ‘How much is it used?’ and ‘Is it the most effective choice?’ So often we see state-of-the art, high volume machines only being utilized a small fraction of the time with all the bells and whistles that no one knows how to use. We can help you determine what equipment and set-up aligns best with your culture and organizational structure.
At the onset, we will conduct a thorough analysis of the current equipment types, copy & print volume and lease agreements. This information will enable us to ‘right-size’ the fleet to ensure that the most efficient technology and speed machines is being used.
This does not mean we are going to take away your printer. We firmly believe that effective and efficient are not always synonymous. Helping you be successful is our goal and through informal interviews and surveys, we learn employee habits and insights.
Our program also allows organizations to utilize the University Copy Center network of copy and print shops. Complex projects can be sent directly to our production facility for completion and delivery.
Customer Service: In all aspects of our business, the customer is our life blood. We pride ourselves in setting a high standard for ourselves and then continually raising the bar.
When the Facilities Management program is implemented we provide complete technical training on all newly installed equipment to help administration and faculty members use and understand their new machines to the best of their ability. There are many functions that through proper education can make peoples lives a lot more hassle free.
We implement real-time technology that monitors your different machines and alerts us to any potential problems or needed maintenance so it can be taken care of before you know about it. Paper and toner levels are maintained so that supplies are stocked when you need them.
Professor Publishing: In-house publishing of a wide range of teaching materials including, but not limited to, course packets, custom text, and web-notes
- Our professor publishing services provide a convenient way for professors to develop valuable supplemental material for their students. University Copy Center publishes over 500 titles a year and has provided hundreds of instructors and professors nationwide with innovative and creative course packet services. In many cases, we have assisted departments with lowering the cost of textbooks and supplements to their students.
Our knowledge of clearing copyrights, timely and efficient production methods, and local service will guarantee satisfaction.
Our capabilities include, but are not limited to:
Course Packets
Course Packets are usually used as an addition or supplement to a textbook. Generally they run 50 – 350 pages (no limit) and include articles, homework, lab manuals, old tests, current materials, and out-of-print text. University Copy Center clears all copyrighted material in-house, and captures royalties for copyright holders, authors and departments. Packets can include pages with full color diagrams and photos, and be finished with many binding options. We sell course packets through the University Copy Center retail store, campus bookstore, or students can order online through our online store and have their materials delivered to their address.
Custom Publishing
Custom Publishing Texts are developed by professors and used to replace traditional texts. They have an upgraded production value versus Course Packets, and contain color covers, professional perfect or spiral binding and contain full color inserts, pictures and diagrams. Custom texts are published by University Copy Center and assigned an ISBN number. University Copy Center handles all professor royalty payments and clears any copyrights.
University Copy Center can also gain the rights to out-of-print texts. Professors have successfully used this option when they believe content has not dramatically changed from a previous edition.
WebNotes: Engineered for professors who utilize Blackboard WebCT
University Copy Center’s WebNotes program is designed to help students better utilize WebCT as a classroom resource. WebCT is a growing course management tool and more course materials are being provided on it. Through research, we have determined that in order to make their material useable, students will print out their on-line materials in one way or another, usually on very expensive ink jet printers, and would like to have the materials pre-printed. Our program, with the permission of the professor, will print and copy the WebCT course materials and make it available for purchase by students in the University Copy Center.
Campus Document Systems prides itself in providing the
highest caliber
of customer service to its customers. We
understand the needs of the
academic environment – it’s the
only environment we operate in!